Privacy Policy

Overview & Philosophy

Witch Voices™ ("we," "us," "our") is dedicated to protecting individual privacy while delivering an engaging, community-driven platform. We practice data minimization: we only request and retain the minimal technical and account information strictly necessary to operate, protect, and maintain the Platform.

This Privacy Policy explains what data we collect, how it is handled, how we secure it, and your legal rights under applicable privacy regulations, including the Texas Data Privacy and Security Act (TDPSA), the California Consumer Privacy Act (CCPA/CPRA), and the General Data Protection Regulation (GDPR).

1. Information We Collect

We categorize collected information into three distinct areas:

1.1 Information You Voluntarily Provide

• Account Details: When registering, you provide an email address, a public pseudonym (display name), and a ZIP code.
• User-Generated Content: Articles, comments, forum posts, images, audio files, and communications you submit to the Platform.
• Explicit Non-Collection: We do NOT require, store, or solicit real legal names, government IDs, physical street addresses, telephone numbers, or biometric information.

1.2 Automatically Collected Technical Data

• Log and Diagnostic Data: IP address, device type, browser specifications, operating system, referring URLs, and access timestamps collected for server security, DDoS mitigation, and error diagnostics.
• Functional Cookies: Minimal session and authentication cookies strictly required to keep you securely signed in and preserve your interface preferences.
• No Behavioral Fingerprinting: We do not deploy cross-site tracker beacons, invasive browser fingerprinting, or behavioral profiling tools.

1.3 Commercial & Financial Transactions

• All monetary transactions (such as donations or branded merchandise sales) are executed through PCI-compliant external payment processors (e.g., PayPal).
• Zero Financial Retention: Witch Voices™ never accesses, receives, or stores payment card account numbers, expiration dates, CVVs, or bank routing numbers. We receive only transaction confirmation tokens, order amounts, and shipping delivery details provided during purchase fulfillment.

2. How We Use Collected Information

We process collected data exclusively to:

• Provision, authenticate, and administer your account.
• Publish and display your user-generated submissions across the Platform.
• Enforce our Terms of Service, Community Guidelines, and Moderation Policies.
• Detect, prevent, and mitigate spam, bot intrusions, abuse, and technical vulnerabilities.
• Communicate critical account updates, password resets, or security notices.

We do not sell, rent, monetize, or trade your personal information. We do not process personal data for targeted cross-context behavioral advertising.

3. Third-Party Data Sharing & Disclosures

We only disclose information under the following limited circumstances:

• Infrastructure Service Providers: Trusted third-party cloud hosting vendors, database infrastructure hosts, transactional email deliverability systems, and payment gateways operating under strict confidentiality and security terms.
• Statutory and Legal Mandates: Where disclosure is required by subpoena, court order, search warrant, or lawful government process, or to protect the vital physical safety and property of users, operators, or the public.
• Corporate Reorganization: In the event of an asset assignment, merger, acquisition, or restructuring, user records will remain bound by the terms of this Privacy Policy.

4. Cookie Policy

The Platform uses strictly necessary and functional cookies essential for site navigation, authentication, and session security. You can configure your browser to reject all cookies; however, disabling functional cookies will prevent you from signing in or interacting with account-dependent features.

5. Children’s Privacy & Parental Rights (COPPA)

Witch Voices™ is strictly intended for individuals aged 13 and older. We do not knowingly solicit or collect personal information from minors under the age of 13.

If we obtain actual knowledge that personal data of a minor under 13 has been collected without verifiable parental consent, we will purge that data and terminate the associated account immediately. Parents or legal guardians who believe their child has created an account may contact us at contact@witchvoices.com for immediate removal.

6. Data Retention and Deletion

• Account Records: Kept active until you delete your account via profile settings or request closure.
• User Content: Governed by the license terms set forth in our Terms of Service and Content License. If an account is deleted, publicly submitted posts may be anonymized or retained to preserve community thread continuity.
• Server Logs: Technical log files are routinely overwritten or purged on automated rolling retention cycles.

7. Your Privacy Rights & Jurisdictional Protections

Depending on your physical location and jurisdiction (including California under CCPA/CPRA, Texas under the TDPSA, or the European Economic Area/UK under the GDPR), you hold statutory rights regarding your personal information:

• Right to Know / Access: You may request disclosure of the specific categories and pieces of data we hold about you.
• Right to Rectification: You may correct inaccurate or incomplete account details directly through your settings.
• Right to Erasure / Deletion: You may request that we permanently delete your personal information and credentials.
• Right to Non-Discrimination: We will never penalize, deny service, or offer inferior service to users who exercise their privacy rights.
• Right to Opt Out: Because we do not sell personal data or engage in profiling or targeted advertising, we do not require third-party data broker opt-out mechanisms.

To exercise any of these rights, submit a verifiable request to contact@witchvoices.com.

8. Information Security Measures

We deploy technical, physical, and administrative safeguards designed to protect personal data against unauthorized access, destruction, loss, alteration, or disclosure. This includes end-to-end Transport Layer Security (TLS/HTTPS) encryption, salted credential hashing, and restricted administrative database access.

No digital transmission over the internet or cloud storage architecture can be guaranteed 100% impenetrable. While we take industry-standard precautions, we cannot guarantee absolute security.

9. Third-Party Websites & External Hyperlinks

The Platform provides external links to merchant storefronts, social platforms, video streams, and independent websites. Witch Voices™ maintains no control over the privacy architectures or terms of external sites. Review the distinct privacy notices of any third-party websites you visit.

10. Policy Modifications

We may revise this Privacy Policy periodically. Substantive updates will be reflected by the "Last Updated" timestamp at the top of this document. Continued use of the Platform after updates are posted signifies your agreement to the modified policy.

11. Contact Administration

For privacy inquiries, data deletion requests, or regulatory questions:
Witch Voices™ Privacy Administration
Email: contact@witchvoices.com